Before, when the utilization of personal computers was not really wide-spread, there were few computer applications available with Keypad shortcuts. And the alternative is to make use of these shortcuts was often unknown to the computer operators. Pc operators depended on the mouse solely.

Today existed only as technology fiction All of the computer applications available. With intensified effort on the proper component of computer techno logistics there exists a number of computer applications. Computer operators is now able to beam with smiles because of the number of shortcut open to them which make work much easier for them. Inputting data in the computer systems can be carried out with ease and simplicity because of the availability of these shortcuts.

Computer keyboard shortcuts refer to keyboard option for giving a command to the computer and for inputting information in the computer. Nowadays there are certain keys or combinations of keys on computer board that can use in place of a mouse to command the computer. The era of the mouse is gradually fading out.

These computer keyboard shortcuts are user-friendly, using them for computer works remain the best and fastest way to input information into the computer. Many people who are new to them may not find it easy using them given the fact that it may be a little bit difficult to master them. But once you expert them, you will marvel at the amount of work it is possible to perform within some full minutes.

As technology is enhancing more improved means of doing things are developing. In relation to shortcuts, there is currently the likelihood of 1 creating his/her shortcuts in a few software applications like in Mac pc OS X. however this may only be achieved for existing menu commands. It is not possible for you to create a keyboard shortcut for general purpose task.

We all know that habit of using mouse nonstop can affect our productivity so here are some points which help us to understand the importance of these shortcut keystrokes.


The very best part of using keypad shortcut keys will assist you to increase your productivity utilizing the keyboard rather than a mouse. It’s much easier and gets your task done faster in less period.


Using shortcut keys also help you to do multitasking with your keyboard and mouse same time as you don’t have to follow a pointer to see what you are doing and improving your performance as well.

Knowing you shortcut keystrokes should be number one priority when you start learning to use your computer but unfortunately with the advent of the mouse, learning your shortcut keystrokes seems to be less of priority and more of an extravagance.

The knowledge of keypad shortcuts means you can up to 5 times better than somebody that doesn’t know them. Many are either professional or using the computer for browsing or chatting etc just. there are particular computer keyboards that will help to make your projects easier.

We have become so reliant on technology that we finish up wishing we’re able to apply all the shortcuts that people usually use when operating in notebook computer or PC in true to life. Many of us secretly wish that people could have access to a keypad of our life to create relevant changes and as and when needed, just like editing,

The real question is how can you learn with effective and efficient methods?

Well. The bottom line is practice…practice, practice, practice and more practice!

Some Basic shortcuts

Functions keys or F keys (Not all F keys have a function)

F1 = Universal help key (This works for most Windows programs)

F2 = used to highlight a file or icon in windows

F3 = used to search for folders or file

F4 = Opens a “find” window

F5 = Refresh or screen

F6 = automatically moves your cursor to the address bar in IE or Firefox

F7 = toggles caret browsing, this features a movable cursor in the net pages, enabling you to select text with the keypad and used for spell check in Microsoft Office items as well.

F8 = Usage of the windows startup menu (Safe Mode)

F9 = initiate the receive and send function in Microsoft outlook

F10 = activate the menu bar in windows applications

F11 = Full display screen access in the majority of browsers

F12 = Activates the conserve as the screen in Microsoft Office

Other useful keystrokes:

Home key = Go to the beginning of the current line

Ctrl-Home = Go to the beginning of the document

End = Go to the End of the current line

Ctrl End = Go to the finish line of the document

Shift Home = Highlight from the current position to the beginning of the line

Shift End = Highlight from the Current position to the end of a line

Ctrl-A = select all

Ctrl X = Cut selected

Ctrl C = Copy Selected

Ctrl V = Paste sleeted

Ctrl Z = Undo

Alt-TAB = Switch between all open windows

ALT Shift-Tab = switch backward between open windows

Ctrl ALT Del = Open task manager or close non-responding programs

Shift DEL = Delete files and programs permanently

Standard keyboard shortcuts

These Computer keyboard shortcuts different from application to application or from program to program. All you need to do is to master the shortcut of whatever program you are using. However, in Windows Operating system there are some standard keystrokes

Ctrl + Tab = which is used to between dialog box and some section of a window.

Esc key = used to cancel a command or close dialog box.

Home key used in order to move to the start line

End is used to go back to the final end line

Ctrl + A used to highlight the complete page of the record you are working on.

Alt + print screen= Have a screenshot limited to the open system on your windows computer

Ctrl + Change + Esc- = used to open home windows task manager (win 2000-later on)

Ctrl + ESC = open windows begin menu the majority of windows version accept windows 8.

F10 = activates the Document menu bar in windows

Common used shortcut keys in Apple OS

Note: the typical Apple computer keyboard has a mixture of three keys

  1. Apple Control
  2. Choice (Alt) can be used to make a special character looked after making use of a modifier for other control codes and it functions while Alt and the Command essential functions as the Windows essential.
  3. Command key: it really is identical to like Ctrl (keypad shortcut keys in windows computer)

There is no confusion, in fact, they work exactly like keys work on the Windows keyboard.

For instance: – In windows Ctrl + A used to choose all document or data in the document or Word document in additional part apple command + A also used to choose the file or data

Same as in home windows we use Ctrl+ F to open up Find “dialog box and in apple Ctrl change to Command and we have to use command to open find dialog box.

  • Open Command + Down = open up the selected icon
  • Tab = Highlight another icon in alphabetical order
  • Shift-Tab = Highlight the prior icon in alphabetical order
  • Open Command + ? = for MAC help
  • Open Command + E = Eject
  • Open Command + L = make alias
  • Open Command + R = Show first item
  • Open Command + T = Increase favorites
  • Open Apple + O = Open up the selected item in Mac OS
  • Open Command + F = utilized to get the dialog box
  • Open Command + Shift + G = utilized to take the snapshot of the display screen and save it to the PICT file
  • Command + A = select all items and file

However, they are some basic principles you may follow which can only help you master your personal computer keyboard shortcuts.

There are truly a great number of these standard shortcut keys. Once you get better at them, they are due to you in other application. They serve as the building blocks for other keyboard choices. This makes it imperative that you should learn them to ensure that you will be able to operate your computer at easy with keyboards only.

So how do we get out our keyboard shortcuts?

The first and the simplest way to find out what shortcut keystrokes do what is by looking at the drop-down menus. If you look at the file menu in the Microsoft term you will notice that as you scan up and down the menu you will see a mixture of letters next to each command.

For example next to the save is the next – [CTRL]+[S] .this is the shortcut command to and when used it will do the same function as selecting the save command on the menu.

In Microsoft word 2003 there are literally over 200 plus shortcuts but the downside with Microsoft world is definitely that not absolutely all of them are simple to locate or identify.

Some other examples of keypad shortcuts that are offered in the menu but aren’t well documented will be the close command. The close order does not have any text next to it nevertheless, you can most definitely close a document without needing the mouse you simply utilize the shortcuts [CTRL] + [W]

Finding out these shortcuts could be a little difficult. One place that you could go to that can help you identify a few of the shortcut keystrokes obtainable in the Microsoft phrase in the help program. Generally, you just type a question into the help system and it’ll return the right order and the documented shortcut keystroke. To find yourself in assist in Microsoft world simply visit the help menu and choose Microsoft office world help from the drop-down menu or if you know the shortcut keystroke to use it

Some useful shortcut keys in Microsoft Excel

  • F2 = Edit the selected Cell
  • F5 = Go to a specific cell
  • F7 = Spell check of selected cell
  • F11 = used to create a chart for selected data
  • ALT + Shift + F1 = Insert fresh worksheet
  • Shift + F3 = Open the Excel Formula window
  • Shift + F5 = used to open search Box
  • Ctrl + K = Used to insert Link
  • Ctrl + F3 = used to open Excel Name manager
  • Ctrl + F6 = used to switch between open workbook or windows
  • Ctrl + TAB = used to move between two or more open excel files
  • Alt + = used to create a formula to sum all of the above cells

Below are some commonly used shortcut keys in Microsoft Word

  • CTRL + E = Aligns the line or selected text to the center of the screen
  • CTRL + F = Open find box
  • Ctrl + J = align the selected text or line to line to justify the screen
  • Ctrl + K = used to insert the Link
  • Ctrl + L = used to Aligns the line or selected text to the left of the screen
  • Ctrl + M = used to indent the paragraph
  • Ctrl + N = Open new word document file
  • Ctrl + T = used to create a hanging indent
  • Ctrl + U = Used to underline the selected text
  • Ctrl + W = used to close the opened Word document
  • Ctrl + Shift + L = used to create quick bullet point
  • Ctrl + Shift + F = used to change the Document Font
  • Ctrl + Shift + > = used to increase selected font from 1pts to 12 pts.
  • Ctrl + Shift + > = decrease the selected font from 1pts to 12 pts
  • Ctrl + / + C = used to insert cent sign
  • Ctrl + ’ + = used to insert a character with an accent mark.
  • Ctrl + Shift + * = view or hide non printing characters
  • Ctrl + Del = used to delete word to the right of the cursor
  • Ctrl + Backspace = used to delete word left of the cursor
  • Ctrl + F1 = used to open the task pane
  • Ctrl + F2 = used to open the print preview
  • Shift + F3 = used to change the text in term from uppercase to lowercase
  • Shift + F7 = used to perform a thesaurus check up on the selected word
  • Shift + ALT + D = place the existing date in document
  • Shift + ALT + T = place the existing time in document

As a hint Just, the help shortcut control is [F1]. among the thing I’ve noticed is that frequently the shortcut isn’t offered in help, specifically for commands situated on toolbars, regarding Microsoft office word however, Microsoft has offered us with a nifty tool that whenever turned on, will let you know the Keypad shortcuts by moving your mouse point more than the toolbar icon just.

The first thing you have to do is to choose the tools menu and select the customize command from the drop-down menu, in the customize dialog box you will need to select the options tab. You will observe towards underneath of the dialog contains a command that said present shortcuts keys in screen ideas. If you choose the checkbox to ensure there exists a tick in it.

As this will activate this function and pick the OK button. You will see that as you move your mouse pointer today over the toolbar icons it will let you know associated shortcut keystroke to make use of that command.

For example in the event that you move your mouse pointer over the format painter icon on the typical toolbar, it will let you know the shortcut keystroke is [CTRL]+[Shift] +[C] but what you would also notice that a few of the icons on toolbar don’t have shortcuts. This doesn’t imply that there are no keypad shortcut commands; it basically is a predicament where Microsoft has chosen never to show the command.

In another scenario, in the event that you move your mouse pointer over the print preview order you will notice that there surely is no shortcut next to the toolbar icon even though you can activate the print preview command using shortcut keystrokes. Why not try this out [ALT] + [CLT] + [I] which toggles you into print preview mode and out.

Now to find out shortcuts like this the only real way is to go back to Microsoft website and search through their office online help system which can be a laborious task.

Alternatively, there are a lot of guides and cheat sheet available on the web to help identify all the Computer keyboard shortcuts you need to use your applications. If an application you are using not a common application then certainly talk to the company that developed the application and find out if they have a cheat sheet.Once you have identified all the shortcuts keystrokes you need, the task is to STOP making make use of your mouse then.

It does have a while but when you have mastered the keypad shortcuts what you would find is you will be able to utilize the computer 5 times better.

Figuring out your personal computer keyboard shortcuts is absolutely important and those individuals who do invest enough time in learning them discover that they will become more effective and efficient at work. That is why most of the Microsoft programs just like the Microsoft office expert programs require that the individual sitting the qualification exams know their keystrokes.

Curious about the advantages?

The make use of keypad shortcuts instead of a mouse to provide a command to a computer is a veritable method of saving time. you are helped by these keystrokes to be fast in your projects. Rather than dragging the mouse just tape on the right keyboard and the work is done. When you save time invariable you are saving cost and increasing output. Keyboard shortcut keys, therefore, enable you to increase output and save cost.

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